This is an interesting question that bothered me for a long time as a business analyst.
We, business analysts, hear so many terms about measurements, such as metrics, indicator, key performance indicator, scorecard, and balanced scorecard.
Why so many terms?
What do they mean?
How do they relate?
This reminds me of a very famous statement by Dr. Edward Deming, who said, “In God we trust. For rest, please bring data.”
Measurements and business analysis are closely linked. If we can't measure something, we really don't know whether we performed well or something needs to be improved.
At the same time, let me warn, everything that should be measured can’t be measured, and same time everything we can measure is not necessarily worth measuring.
I have seen umpteen organizations who measure wrong things and then create trouble for themselves. That's another topic for discussion. Today, let me try to explain how these terms related to each other and when to use what.
The very first outer universe that you can think of is indicators. Everything that we will discuss now is essentially a subset of indicators.
So what's an indicator?
In simple terms, an indicator indicates something that is of interest to stakeholders. All of us know traffic light indicators, which tells us whether one should move or stop at a traffic signal.
Moving away from pure indicators which do not have a numeric value, we could start looking at providing a numeric value to some indicators. That's when we call it as a metrics.
For example, we could say, our profitability for 2017 is 25%. This indicates that it's a healthy profit margin that the organization is making. Metrics are essentially measurable indicators.
Next comes after metrics which is a key indicator or key performance indicator. An organization may have hundreds of metrics that it collects over a period of time, but not all metrics are equal. Some metrics are critical to the operation of the business and must be monitored very closely. That's what we will call it as a key performance indicator.
For example, the cash in the bank is a great KPI for any organization to monitor. If you run very low on cash, then your business can stop.
Now, what’s a scorecard?
A scorecard typically provides a combined performance indicator using multiple KPIs. We can create performance scorecard for a department by including key performance expectations from the organization or unit.
Now, what's a balanced scorecard?
A balanced scorecard is one which is balanced with respect to different perspectives, such as financial perspective, people perspective, process perspective and customer perspective. It is also balanced with respect to past performances and likely future performances.
In my personal experiences, most organizations build balanced scorecard at an organization or enterprise level than building it at the system level. Metrics and KPIs are typically used in the process, or system level. However, these are not iron cast and you may be able to use any of this at any level.